Purchase Materials and Supplies: Purchase Orders RCM

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A successful risk management strategy requires a strong internal control environment. The risk control matrix (RCM) format emphasizes that strong and risk-oriented internal control environments are often optimized with automated/manual controls, depending on the situation.

An RCM provides an overview of different control objectives that organizations should take into consideration and the corresponding controls to safeguard the company against risks which may arise if not checked timely. Once customized to an organization, this document can help the user in assessing each control. The control assessment can then also be summarized to develop an action plan.

This document outlines risks and controls common to the purchase order (PO) aspect of the 11.1.3 Purchase Materials and Supplies process in a risk control matrix (RCM) format.

Sample risks include:

  • Blanket purchase order prices or quantities are not appropriately monitored
  • Open purchase orders may not be tracked for possible cancellation, appropriateness or shortages
  • Purchase orders are adjusted without proper authorization after materials are received
  • Purchase orders are not completed accurately
  • Purchase orders are not properly approved or authorized

This document can be used as a sample RCM and is not meant to be an exhaustive list of risks and controls. The KnowledgeLeader team will periodically update this RCM with new content. Organizations should select, update and modify the risks and controls included in this document to ensure that it reflects business operations.

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